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What's New?

BankLink Practice

May 2010
Data

• Added daily data download frequency for those financial institutions that are able to supply different frequencies of data
  

Bank Account Maintenance Screen

• New Frequency column that shows how often the account data is available to be downloaded
  • Monthly
  • Weekly
  • Daily
  • Change pending flag for accounts where a frequency change request has been sent
• New request field to change the frequency of the selected bank account/s
    This request is then emailed to BankLink Client Services for processing
• Link to a list of Financial Institutions that provide Daily Data on the BankLink website
• Option to be notified when Daily Data transactions are available for download
  

Retrieving and Processing Data

• The System|Start New Month field has been renamed to System|Start New period to reflect the greater options
  

Client Authority Forms

• New data download frequency period options on the Client Authority Form in the software and pdf versions
• Option in Bulk Authority Form Import to specify data download frequency periods
   

Superfund Processing

• Sage Handisoft Superfund
• Supercorp SuperVisor II
• MYOB Superfund
  

March 2010

Clients page

• New Accounts link indicating how many new accounts have been downloaded

• Unattached Accounts link showing the number of unattached accounts - click the link to go to the Setup New Accounts window where you can attach the accounts to client files

System Bank Accounts

• New layout showing more account detail
• Client Code and Client Name columns showing which client file a bank account is attached to
• Charge column to show whether or not charges are exported to your practice management system
• Secure Code column to show which accounts belong to which BankLink Books Secure client
• Institution column
• Inactive column identifies bank accounts no longer receiving data from The BankLink Service
• Direct link to the Setup New Accounts window
• Link to email BankLink Client Services a delete request
• Filter the bank account list to those you're working on
• Search available on bank account number, bank account name, client code or client file name
• Choose which columns to display and in what order
• Sort on any column - in ascending or descending order
• Print the current view

Import Third Party Authority Forms

Import an Excel file containing multiple clients' details to pre-fill authority forms, saving time if:

• Your practice is new to BankLink
• A new institution comes on board
• A practice merge or split occurs
• An additional partner needs to add their clients on

Emails

• Full colour palette to set branding colours for fonts and backgrounds
• Date and Time added to the merge fields
• Extra toolbar options

Custom Documents

• Create custom documents
• Add a custom document as a Favourite report
• Include with Scheduled Reporting for all or individual clients

Reports

• Coding Optimisation Report showing how transactions are coded within client files
• List Payees - produce in name or number order, rule a line between payees

Report Header/Footer changes

• Add a header to the first page only
• Make the first page header different to the remaining pages
• Add a footer to the last page only
• Make the last page footer different to the previous pages

Coding

• Use Find and Replace to recode transactions

Chart Mapping

• Convert a client file from one chart of accounts to another

BankLink Books

• Choose whether Books clients can edit memorisations

Interfaces

• MYOB Accounting - new General Journal export option

Superfund Processing

• Supercorp SuperVisor II
  • The Member ID appears as a drop down list in the Superfund Details window accessed by pressing the Super button when coding.
• MYOB Superfund
  • The Member ID appears as a drop down list in the Superfund Details window accessed by pressing the Super button when coding.
• New SuperCorp Supermate Super fund BankLink Interface
• MYOB Superfund renamed to SuperCorp Superfund
• New RewardSuper Interface
• New ProSuper Interface
• BGL Bulk Extract (by request)
• Praemium Bulk Extract (by request)
  

GST

• Rate 16.443 has been added to selectable list in the Fuel Tax worksheet
  

BankLink PayablesPlus

BankLink PayablesPlus is an easy to use creditor’s solution for your small business clients who are already signed up to The BankLink Service. It makes it easy for them to track incoming invoices and credit notes, speeding up the payment process to allow them more time to run and build their business.

With BankLink PayablesPlus your clients can:

Manage Suppliers

Setup, maintain and view suppliers information such as default contact information, GST default setup and payment method.

Manage Invoices

Enter supplier invoices into one centralised point for easy management. Details include Code (if applicable), Description and amount options include discounts, GST (Net or Gross). These invoices can then be easily accessed via the default Suppliers window and the Invoices window.

Manage Payments

Payments can be entered and managed within the software – including how and when the payment was actually made, and whether it was by a part or full payment and whether a credit was included in the payment. The software will advise if the payment exceeded the invoice amount. Payments can also be voided.

Manage Credit Notes

Credit Notes can be entered and managed within the software linking to the Supplier

Create Reports

Reports can be run for

• Paid and Unpaid Invoices
• Those Invoices due in x days
• Detailed and Summarised Payments list
• Supplier and Account specific reports
• Available Supplier Credit notes
• Detailed and Summarised Aging Reports

Mulitple Company Setup

Maintain more than one businesses Payments at a time

Link to their Accountant

Use the clients Chart codes from BankLink Practice to code Payments to the right client ledger for the Accountant

Notes

Notes can be attached to the various forms within the software to add descriptive comment

 

Is your practice using the latest release? The latest version - BankLink Practice 2009 includes all the enhancements listed below!

Read through the list, or click here to download the What's New pdf document.

BankLink Practice, BankLink Books and BankLink Notes

Clients Page

• When New Accounts are received in the download a New Accounts Exist link is displayed - click the link to go to the Setup New Accounts window where you can attach the accounts to client files
• Two new filter options - Coded Clients and Uncoded Clients, and GST due This Month, Next Month, 2 Months or More and Not Applicable - to help you display only those clients you want to work on
• Search feature added to the Clients Page - just type part of the client name or code to quickly find the client you're looking for
• Click Show Available Institutions to go to the BankLink website where you can view the latest list of Financial Institutions supplying statement information through The BankLink Service
• Choose the date range to display in the Processing Status column

Clients

• Import contact detail updates for all or a selection of clients

Practice Details

• Add a practice-wide email signature that appears on emails sent from BankLink Practice

Task Tracking

• Set up automatic task creation for any or all of the following - Print, email or fax a Coding Report, Export a BankLink Notes file, Export a Web file, Check Out a client file, Check in a client file, Generate Scheduled Reports, Send a Query Email
• Two new actions included in the list - Sending a Query Email, and Checking In a client file
• New options to automatically close BankLink Notes and Web file export tasks when the files are imported, and automatically close Check Out tasks when the files are checked in
• Set individual reminder dates for the actions so that, for example, you can allow longer for the return of a checked out file, than a reply to a query email
• In the Clients Page, you can select a group of clients and:
• Add a task to all of them at once
• Report on Open Tasks for all those selected

Memorisations

• Add Job codes to memorisations to include transactions coded by memorisation in the Coding by Job report
• Add Applies From and Applies To dates to existing and new memorisations
• Copy the details of an existing memorisation to a new memorisation

GST

• When overriding GST you can select No Rate from the drop down list
• New option to add a rule to T1: PAYG Instalment Income in the PAYG Instalment section of the BAS
• The GST Reconciliation report can now show the GST payable/receivable monthly, two monthly, quarterly, six monthly or annually, defaulting to the GST Period in the client's GST Set Up

Historical entries

• Date field now editable after entries are posted
• Import historical transactions from a .csv file
• Unpresented Items
• New ways to add amounts to unpresented items - cheques, withdrawals and deposits - double click the amount cell, or right click and select from menu

Journals

• Add multiple, separate journals to any date
• GST Total for journal now shown on-screen
• New Clear button to clear all the lines in a journal
• Next Day option for reversing and standing Cash and Accrual journals
• Review the journal list for each journal type in the new Journal Entries Screen
• Add Notes to journals in the Journal Entries Screen
• Set and clear transfer flags in the Journal Entries Screen

Budgets

• Find chart codes by using:
  • The Chart lookup button
  • The vertical scroll bar - move the scroll bar up or down until the chart code you want appears on the right hand side - release the mouse to move the record with the displayed code to the top of the Budget window
• New Clear functionality - clear a row, or a column
• Use Unit Price and Quantity to calculate budget amounts
• Hide unused codes in the budget window, or display all
• Advanced chart code sort for MYOB Accountants Enterprise clients now applied in the Budget window

Coding Report

• Option to rule a line between columns
• New Custom style lets you choose columns, order, and orientation; save and load the layout to other client files

Reports

• Suppress the printing of practice headers and footers for selected users
• Add GIF or JPG files to report headers and footers
• New option in the Ledger Report to display and configure Superfund details
  • You can choose the columns, order, and orientation as well as save and load the layout to other superfund client files
• Option to display Unit Price and Quantity in the Cash Flow - 12 Months Budget report
• New Profit and Loss report - 12 Months Budget
• In both the Custom Cash Flow and Profit and Loss reports:
  • Select which bank accounts to include  
  • Report at divisional level or overall
• In the Custom Cash Flow, Custom Profit and Loss and Balance Sheet reports choose whether to include non-posting chart code titles
  • Use Detailed or Summarised to show the values in the report either at sub-account or title level
• Option in the Coding by Jobs report to display just Net values or GST and Gross as well
• List Memorisations report - choose which accounts to display memorisations for
• Produce List Journal reports for specific journal types
• List Client Report Options report has a new column, Destinations, indicating how Scheduled Reports are delivered - for example, Printer, Fax, Email, BankLink Notes, etc.

Graphs

• Last Year comparison added to Trading Results graph

Scheduled Reporting

• When generating scheduled reports there are two new sort options - by Group or by Client Type
• Microsoft Excel (.xls) has been added to the list of formats you can use when emailing Coding Reports
• Send files as attachments from Scheduled Reporting - for example spreadsheets for recording cash transactions

Transfer flags

• New option under Other Functions, Housekeeping to set the transfer flags for all transactions, including journals, in a period

Superfund Processing

• New interface to IRESS Xplan
• Practices using the latest version of Supercorp Supervisor II can now import quantity and GST information from BankLink Practice

Exporting Charges

• Set Practice Management System
• New Maintain File and Cost Codes option independent of the Export Charges routine
• Option to set a fixed dollar amount for each charge
• Option to mark a client as No Charge, either in the export wizard, or via System, Maintain Bank Accounts
• New List Charges report showing edited file and cost codes alongside the original BankLink charges

Users

• Option to display the practice logo when restricted users open files in BankLink Practice
• Option to suppress the printing of practice headers and footers on reports for selected users

Client Details for BankLink Books clients

• Books users now see the Basic chart by default
• Choose whether to allow Books clients to:
  • Unlock entries and clear transfer flags
  • Edit the chart of accounts
  • Produce Cash Flow, Profit & Loss, Trial Balance and Balance Sheet reports

BankLink Notes

• Jobs are now available to export with clients' BankLink Notes files

• Tax Invoice check box now available on each line of a dissection

 

"We have found BankLink to be outstanding in listening to us about refinements to the product and in their ongoing commitment to customer support." Julie Stevenson STRATAGEM
New Plymouth

August 2007 - InvoicePlus

Are your clients using InvoicePlus yet? 

• If they are, you'll be pleased to hear that the current release contains lots of the features you've requested (see the link to the What's New document below), so they'll be keen to update their software. 
• If not, have a look at our What's New document - there's sure to be something there that could benefit them.

Here are a few of the most requested features:

• Add a logo or image file for use on documents
• Use the documents Styles to change the look of invoices, quotes, receipts, credit notes and statements
• Produce ad-hoc statements for customers.

There's lots more, so make sure you look at the What's New document today!